Moving Vehicle Citation Process

Moving Vehicle Citation Process

Sep 27, 2020

Moving vehicle citations are issued in Deercreek for three violations: speeding, running stop signs and reckless driving. The citations are given by Guards trained in the use of the RADAR device used, and which training is verified by Ramco as well as the Access Control Committee Chairman. The RADAR unit is re-certified twice a year by a state-authorized vendor.

When a vehicle is observed violating one of the three rules, the Guard will take a photo of the vehicle that clearly shows the license plate as soon as he/she can safely do so. The photo will typically not be taken at the location where the violation was observed.

If the violation is speeding, a photo will be taken of the RADAR unit that reflects the speed of the driver when the violation was observed.

The moving citations are separated into five different groups for distribution: residents, resident guests, vendors, Edgewater residents and Club employees/non-resident Club members.

The administrative process for each of these varies somewhat:

• RESIDENTS: Within seven days of the citation’s issuance, residents will be mailed a copy of the citation, and if speeding, a copy of the photograph of the vehicle/license plate and the speed recorded on the RADAR device. The resident, by law, must be provided written notice and be allowed fourteen days to appeal at a regularly scheduled Covenant Enforcement Committee (CEC) meeting. Once appealed, the decision by the CEC is final and cannot be further appealed. After the CEC Committee meeting, the results of each appeal will be provided to the DCCOA community management company. The community management company will mail a letter to each resident who appealed notifying them of the CEC’s decision and any associated fines. Fines upheld are immediately charged to the resident’s account. NOTE: The Resident is responsible for any traffic violation issued to a vehicle registered to the residence regardless of who is driving the vehicle. This includes all vehicles with Deercreek bar codes even in cases where the driver or owner does not reside in Deercreek.

• RESIDENT’S GUESTS: Residents will be mailed a copy of the guest’s citation, and if speeding, copies of photographs of the vehicle and the speed recorded on the RADAR device within seven days of the citation’s issuance. Residents will also receive an accompanying letter indicating that the citation is a warning and while it does not have a fine associated with it, residents are fully responsible for advising all their visitors to obey the speed limit, fully stop at all stop signs, drive safely and obey all other community rules while in Deercreek. Repeated violations can result in associated fines and suspension or cancellation of guest driving privileges within Deercreek. In severe cases, the Access Control Committee and Board of Directors may assess the resident additional penalties.

• VENDORS: Vendor citations are continuously recorded and monitored. Repeat offenders will be warned and subsequent offenses may result in the vendor or its drivers, being banned from work in Deercreek. If any offense is particularly egregious, the vendor may be immediately barred from further work in Deercreek.

• EDGEWATER RESIDENTS: Within seven days of the citation’s issuance, residents will be mailed a copy of the citation, and if speeding, a copy of the photograph of the vehicle/license plate and the speed recorded on the RADAR device. The resident, by law, must be provided written notice and allowed fourteen days to appeal it at a regularly scheduled Covenant Enforcement Committee meeting. Once appealed, the decision by the Covenant Enforcement Committee is final and cannot be further appealed. After the Committee meeting, the results of each appeal will be provided to Associa Property Management. Associa will mail a letter to each resident who appealed notifying them of the CEC’s decision and any associated fines. Fines upheld are immediately charged to the resident’s account. NOTE: The Resident is responsible for any traffic violation issued to a vehicle registered to the residence regardless of who is driving the vehicle. This includes all vehicles with Deercreek bar codes where the driver or owner does not reside in Deercreek.

• CLUB EMPLOYEE/NON-RESIDENT CLUB MEMBERS: Citations for Club employees and/or non-resident Club members are delivered to the Club general manager. Club employees/non-resident member related citations are continuously recorded and monitored. Repeat offenders will be brought to the attention of the Club with a warning that subsequent offenses may result in the individuals being suspended from driving in the Deercreek.